The Importance of Planning for Effective Communication
Order ID |
53563633773 |
Type |
Essay |
Writer Level |
Masters |
Style |
APA |
Sources/References |
4 |
Perfect Number of Pages to Order |
5-10 Pages |
Description/Paper Instructions
The Importance of Planning for Effective Communication
Effective communication is a crucial aspect of personal and professional life. It is the key to building relationships, establishing trust, and achieving common goals. However, communication is a complex process that involves the exchange of ideas, thoughts, and feelings between individuals. To ensure that the communication process is effective, planning is a vital component. Planning for effective communication involves identifying the purpose, audience, message, and medium of communication. This essay will discuss the importance of planning for effective communication.
Firstly, planning for effective communication helps to ensure that the message is clear and concise. The communication process involves a sender, a message, and a receiver. The sender must ensure that the message is easy to understand, relevant to the audience, and free of ambiguity. By planning the message in advance, the sender can organize their thoughts and present the information in a clear and concise manner. This will help to reduce misunderstandings and confusion, which can lead to a breakdown in communication.
Secondly, planning for effective communication helps to establish the purpose of the message. Before communicating, it is important to understand the reason for the communication. This will help the sender to determine the appropriate message and medium of communication. For example, if the purpose of the communication is to inform, the sender may choose to use an email or memo. However, if the purpose is to persuade, a face-to-face meeting may be more appropriate. By establishing the purpose of the communication in advance, the sender can ensure that the message is relevant and useful to the receiver.
Thirdly, planning for effective communication helps to identify the audience. Understanding the audience is crucial to effective communication. The sender must be aware of the receiver’s needs, interests, and background. By identifying the audience in advance, the sender can tailor the message to meet their specific needs. For example, if the audience is a group of technical experts, the sender may use technical jargon and provide detailed information. However, if the audience is a group of laypeople, the sender may use simpler language and provide more context. By identifying the audience in advance, the sender can ensure that the message is received and understood.
Fourthly, planning for effective communication helps to select the appropriate medium of communication. There are various mediums of communication such as email, phone calls, face-to-face meetings, and video conferencing. Each medium has its advantages and disadvantages, and the sender must choose the appropriate medium based on the purpose, audience, and message. For example, if the purpose of the communication is to provide quick information, email or phone calls may be appropriate. However, if the purpose is to build relationships, face-to-face meetings may be more effective. By selecting the appropriate medium of communication, the sender can ensure that the message is delivered in a timely and effective manner.
Fifthly, planning for effective communication helps to ensure that the message is delivered at the right time. Timing is crucial to effective communication. The sender must consider the receiver’s schedule and availability before communicating. By planning the communication in advance, the sender can schedule the communication at a time that is convenient for the receiver. This will ensure that the receiver is more receptive to the message and can respond appropriately.
In conclusion, planning is an essential component of effective communication. By planning the purpose, audience, message, medium, and timing of communication, the sender can ensure that the message is clear, concise, relevant, and useful. Effective communication helps to build relationships, establish trust, and achieve common goals. Without proper planning, communication can break down, leading to misunderstandings, confusion, and conflicts. Therefore, it is essential to plan for effective communication in personal and professional life.
The Importance of Planning for Effective Communication
RUBRIC
QUALITY OF RESPONSE |
NO RESPONSE |
POOR / UNSATISFACTORY |
SATISFACTORY |
GOOD |
EXCELLENT |
Content (worth a maximum of 50% of the total points) |
Zero points: Student failed to submit the final paper. |
20 points out of 50: The essay illustrates poor understanding of the relevant material by failing to address or incorrectly addressing the relevant content; failing to identify or inaccurately explaining/defining key concepts/ideas; ignoring or incorrectly explaining key points/claims and the reasoning behind them; and/or incorrectly or inappropriately using terminology; and elements of the response are lacking. |
30 points out of 50: The essay illustrates a rudimentary understanding of the relevant material by mentioning but not full explaining the relevant content; identifying some of the key concepts/ideas though failing to fully or accurately explain many of them; using terminology, though sometimes inaccurately or inappropriately; and/or incorporating some key claims/points but failing to explain the reasoning behind them or doing so inaccurately. Elements of the required response may also be lacking. |
40 points out of 50: The essay illustrates solid understanding of the relevant material by correctly addressing most of the relevant content; identifying and explaining most of the key concepts/ideas; using correct terminology; explaining the reasoning behind most of the key points/claims; and/or where necessary or useful, substantiating some points with accurate examples. The answer is complete. |
50 points: The essay illustrates exemplary understanding of the relevant material by thoroughly and correctly addressing the relevant content; identifying and explaining all of the key concepts/ideas; using correct terminology explaining the reasoning behind key points/claims and substantiating, as necessary/useful, points with several accurate and illuminating examples. No aspects of the required answer are missing. |
Use of Sources (worth a maximum of 20% of the total points). |
Zero points: Student failed to include citations and/or references. Or the student failed to submit a final paper. |
5 out 20 points: Sources are seldom cited to support statements and/or format of citations are not recognizable as APA 6th Edition format. There are major errors in the formation of the references and citations. And/or there is a major reliance on highly questionable. The Student fails to provide an adequate synthesis of research collected for the paper. |
10 out 20 points: References to scholarly sources are occasionally given; many statements seem unsubstantiated. Frequent errors in APA 6th Edition format, leaving the reader confused about the source of the information. There are significant errors of the formation in the references and citations. And/or there is a significant use of highly questionable sources. |
15 out 20 points: Credible Scholarly sources are used effectively support claims and are, for the most part, clear and fairly represented. APA 6th Edition is used with only a few minor errors. There are minor errors in reference and/or citations. And/or there is some use of questionable sources. |
20 points: Credible scholarly sources are used to give compelling evidence to support claims and are clearly and fairly represented. APA 6th Edition format is used accurately and consistently. The student uses above the maximum required references in the development of the assignment. |
Grammar (worth maximum of 20% of total points) |
Zero points: Student failed to submit the final paper. |
5 points out of 20: The paper does not communicate ideas/points clearly due to inappropriate use of terminology and vague language; thoughts and sentences are disjointed or incomprehensible; organization lacking; and/or numerous grammatical, spelling/punctuation errors |
10 points out 20: The paper is often unclear and difficult to follow due to some inappropriate terminology and/or vague language; ideas may be fragmented, wandering and/or repetitive; poor organization; and/or some grammatical, spelling, punctuation errors |
15 points out of 20: The paper is mostly clear as a result of appropriate use of terminology and minimal vagueness; no tangents and no repetition; fairly good organization; almost perfect grammar, spelling, punctuation, and word usage. |
20 points: The paper is clear, concise, and a pleasure to read as a result of appropriate and precise use of terminology; total coherence of thoughts and presentation and logical organization; and the essay is error free. |
Structure of the Paper (worth 10% of total points) |
Zero points: Student failed to submit the final paper. |
3 points out of 10: Student needs to develop better formatting skills. The paper omits significant structural elements required for and APA 6th edition paper. Formatting of the paper has major flaws. The paper does not conform to APA 6th edition requirements whatsoever. |
5 points out of 10: Appearance of final paper demonstrates the student’s limited ability to format the paper. There are significant errors in formatting and/or the total omission of major components of an APA 6th edition paper. They can include the omission of the cover page, abstract, and page numbers. Additionally the page has major formatting issues with spacing or paragraph formation. Font size might not conform to size requirements. The student also significantly writes too large or too short of and paper |
7 points out of 10: Research paper presents an above-average use of formatting skills. The paper has slight errors within the paper. This can include small errors or omissions with the cover page, abstract, page number, and headers. There could be also slight formatting issues with the document spacing or the font Additionally the paper might slightly exceed or undershoot the specific number of required written pages for the assignment. |
10 points: Student provides a high-caliber, formatted paper. This includes an APA 6th edition cover page, abstract, page number, headers and is double spaced in 12’ Times Roman Font. Additionally, the paper conforms to the specific number of required written pages and neither goes over or under the specified length of the paper. |
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