Healthcare Record Retention Essay Assignment
Order ID |
53563633773 |
Type |
Essay |
Writer Level |
Masters |
Style |
APA |
Sources/References |
4 |
Perfect Number of Pages to Order |
5-10 Pages |
Description/Paper Instructions
Healthcare Record Retention Essay Assignment
Running Head: HEALTHCARE RECORD RETENTION 1
HEALTHCARE RECORD RETENTION 5
Healthcare Record Retention
Himaswetha Polavarapu
Dr.Mary Cecil
University Of The Cumberlands
Information Governance
10/28/2019
RECORD RETENTION AT HEALTHCARE
INTRODUCTION
Due to many practices and services offered to people in healthcare that cater to the basic needs of an individual, the company undergoes a series of changes in record overtime which are retained safely to avoid them landing into unauthorized hands because some documents may be carrying sensitive information about individuals. Record retention involves storing records that are not in use anymore for example marriage certificates. Because of this need, different companies have developed an online policy of record detention that will determine how long should these records be retained and provide a disposal guideline. In my research, I will analyze online policies developed by the Healthcare industry on the management of their record retention.
RESEARCH QUESTION
How has the healthcare industry like other industries develop an online policy system that manages record retention?
BACKGROUND
Record retention is a very important step initiated in healthcare to ensure there is continuity of care for a patient. Professionals traditionally have been maintaining records through different means like using media as well as paper from which it can be retrieved when the owner visits the healthcare unit again thus can be used for time reference. The management has established an online policy through an appropriate retention schedule which will ensure there is minimal or no legal discovery of the records detained, this approach has worked positively in many organizations including the healthcare sector. Advancement to an online system of record retention through technology has improved the management of this process where data can be retrieved from the system for a specific person very fast and securely according to (Kruse.et.al.2015).
RECORD RETENTION POLICIES
In the healthcare system, management of records involves some basic steps from creation to utilization to maintenance then finally to retention. The following guidelines are responsible for the development, management, and implementation of a record retention program;
- Records need to be kept as per the initial agreement like which document to be retrained and for how long it will take under retention. This helps the management to monitor and understand the nature of documents under retention and can easily be retrieved according to how they were saved on a program according to (Ryan, Edney & Maher 2017).
- Clarity of the policy to show the types of records detained for example for X-ray records of people need to be retained in a different folder from the one that entails birth certificates of people so that the retrieval process can be easy whenever a customer comes back.
- Within the policy as well, there is a retention period for every document as this will enable easy determination of documents ready to be discarded after their detection period is over according to (Wolff.et.al.2016).
- Through the management of retained records in healthcare, we have procedures that except specific documents from the program like it copies files to a specific directory on LAN that stores ‘important files’ on the health records of clients who visit the healthcare.
After analyzing the procedures to put in place when deducing the best online policy for record retention in the healthcare system, health care entities also need to align their record retention with those a federal and state-specific record retention requirements which will enable them to manage their records well and ensure their total security especially when they are keeping the records for national security groups. With all these, in place, the healthcare industry will have an easy way to manage and control their record retention and have a clear way to protect their health records according to (Redelmeier & Kraus 2018).
References
Kruse, C. S., Mileski, M., Alaytsev, V., Carol, E., & Williams, A. (2015). Adoption factors associated with electronic health record among long-term care facilities: a systematic review. BMJ open, 5(1), e006615.
Redelmeier, D. A., & Kraus, N. C. (2018). Patterns in patient access and utilization of online medical records: analysis of MyChart. Journal of medical Internet research, 20(2), e43.
Ryan, J., Edney, S., & Maher, C. (2017). Engagement, compliance and retention with a gamified online social networking physical activity intervention. Translational behavioral medicine, 7(4), 702-708.
Wolff, J. L., Berger, A., Clarke, D., Green, J. A., Stametz, R., Yule, C., & Darer, J. D. (2016). Patients, care partners, and shared access to the patient portal: online practices at an integrated health system. Journal of the American Medical Informatics Association, 23(6), 1150-1158.
RUBRIC
QUALITY OF RESPONSE |
NO RESPONSE |
POOR / UNSATISFACTORY |
SATISFACTORY |
GOOD |
EXCELLENT |
Content (worth a maximum of 50% of the total points) |
Zero points: Student failed to submit the final paper. |
20 points out of 50: The essay illustrates poor understanding of the relevant material by failing to address or incorrectly addressing the relevant content; failing to identify or inaccurately explaining/defining key concepts/ideas; ignoring or incorrectly explaining key points/claims and the reasoning behind them; and/or incorrectly or inappropriately using terminology; and elements of the response are lacking. |
30 points out of 50: The essay illustrates a rudimentary understanding of the relevant material by mentioning but not full explaining the relevant content; identifying some of the key concepts/ideas though failing to fully or accurately explain many of them; using terminology, though sometimes inaccurately or inappropriately; and/or incorporating some key claims/points but failing to explain the reasoning behind them or doing so inaccurately. Elements of the required response may also be lacking. |
40 points out of 50: The essay illustrates solid understanding of the relevant material by correctly addressing most of the relevant content; identifying and explaining most of the key concepts/ideas; using correct terminology; explaining the reasoning behind most of the key points/claims; and/or where necessary or useful, substantiating some points with accurate examples. The answer is complete. |
50 points: The essay illustrates exemplary understanding of the relevant material by thoroughly and correctly addressing the relevant content; identifying and explaining all of the key concepts/ideas; using correct terminology explaining the reasoning behind key points/claims and substantiating, as necessary/useful, points with several accurate and illuminating examples. No aspects of the required answer are missing. |
Use of Sources (worth a maximum of 20% of the total points). |
Zero points: Student failed to include citations and/or references. Or the student failed to submit a final paper. |
5 out 20 points: Sources are seldom cited to support statements and/or format of citations are not recognizable as APA 6th Edition format. There are major errors in the formation of the references and citations. And/or there is a major reliance on highly questionable. The Student fails to provide an adequate synthesis of research collected for the paper. |
10 out 20 points: References to scholarly sources are occasionally given; many statements seem unsubstantiated. Frequent errors in APA 6th Edition format, leaving the reader confused about the source of the information. There are significant errors of the formation in the references and citations. And/or there is a significant use of highly questionable sources. |
15 out 20 points: Credible Scholarly sources are used effectively support claims and are, for the most part, clear and fairly represented. APA 6th Edition is used with only a few minor errors. There are minor errors in reference and/or citations. And/or there is some use of questionable sources. |
20 points: Credible scholarly sources are used to give compelling evidence to support claims and are clearly and fairly represented. APA 6th Edition format is used accurately and consistently. The student uses above the maximum required references in the development of the assignment. |
Grammar (worth maximum of 20% of total points) |
Zero points: Student failed to submit the final paper. |
5 points out of 20: The paper does not communicate ideas/points clearly due to inappropriate use of terminology and vague language; thoughts and sentences are disjointed or incomprehensible; organization lacking; and/or numerous grammatical, spelling/punctuation errors |
10 points out 20: The paper is often unclear and difficult to follow due to some inappropriate terminology and/or vague language; ideas may be fragmented, wandering and/or repetitive; poor organization; and/or some grammatical, spelling, punctuation errors |
15 points out of 20: The paper is mostly clear as a result of appropriate use of terminology and minimal vagueness; no tangents and no repetition; fairly good organization; almost perfect grammar, spelling, punctuation, and word usage. |
20 points: The paper is clear, concise, and a pleasure to read as a result of appropriate and precise use of terminology; total coherence of thoughts and presentation and logical organization; and the essay is error free. |
Structure of the Paper (worth 10% of total points) |
Zero points: Student failed to submit the final paper. |
3 points out of 10: Student needs to develop better formatting skills. The paper omits significant structural elements required for and APA 6th edition paper. Formatting of the paper has major flaws. The paper does not conform to APA 6th edition requirements whatsoever. |
5 points out of 10: Appearance of final paper demonstrates the student’s limited ability to format the paper. There are significant errors in formatting and/or the total omission of major components of an APA 6th edition paper. They can include the omission of the cover page, abstract, and page numbers. Additionally the page has major formatting issues with spacing or paragraph formation. Font size might not conform to size requirements. The student also significantly writes too large or too short of and paper |
7 points out of 10: Research paper presents an above-average use of formatting skills. The paper has slight errors within the paper. This can include small errors or omissions with the cover page, abstract, page number, and headers. There could be also slight formatting issues with the document spacing or the font Additionally the paper might slightly exceed or undershoot the specific number of required written pages for the assignment. |
10 points: Student provides a high-caliber, formatted paper. This includes an APA 6th edition cover page, abstract, page number, headers and is double spaced in 12’ Times Roman Font. Additionally, the paper conforms to the specific number of required written pages and neither goes over or under the specified length of the paper. |
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