Business Communication Memo

For Assignment 3, write an indirect strategy memo.

Who you are: the office assistant at Techport (refer to case scenario)

Who your reader is: Richard Morrie, Office Manager at Techport

Background information: Recently, you’ve been doing research on efficient and environmentally
sustainable business practices. One of the most popular practices you’ve found is “going paperless” with business operations. This practice includes not only electronic billing and communications, but also
electronic file storage, and converting paper files into digital formats. You’ve decided to send your boss a memo, requesting that Techport begin the process of going paperless.
Your task:
1. Use the sources posted on Brightspace (as well as any other reliable sources you may find) to
research the environmental impact of using paper, as well as the advantages and disadvantages
of a business going paperless.

2. Using the AIDA strategy in Chapter 10, draft an indirect strategy memo to Mr. Morrie persuading
him to eliminate paper from Techport’s operations.

3. Revise your draft(s) to ensure your message follows the instructions given here, in your COMM
class, and on the checklist on the reverse side of this page.

Use the following information to help you complete Assignment 3.

References

Adshead, R. (2016, October). The challenges of a paperless office

Constellation Energy Resources, LLC. (2018, May). 8 ways to go paperless in your small business. Retrieved fromhttps://blog.constellation.com/2018/05/23/how-to-go-paperless-in-your-small-business/

D’Arcy, K. (2014, November). The 8 most eye opening facts about paper waste

Kappel, M. (2018, July). 6 reasons why going paperless benefits your business. Forbes. Retrieved fromhttps://www.forbes.com/sites/mikekappel/2018/07/11/6-reasons-why-going-paperless-benefits-your-business/#1bfc36a445ec

Laserfiche. (n.d.). 3 reasons electronic records are safer than paper

O’Mara, M. (2020, January). How much paper is used in one day? Record Nations. Retrieved fromhttps://www.recordnations.com/2016/02/how-much-paper-is-used-in-one-day/

Schooley, S. (2019, May). Tips and services to help your office go paperless. Business News Daily.

Retrieved from https://www.businessnewsdaily.com/10655-paperless-office.html

Additional Information about Techport:

Techport purchases approximately eight cases of paper every year (5000 pieces of paper per case).

Techport purchases approximately four high-yield toner cartridges for its photocopier and approximately five black ink cartridges for its printer/fax machine every year.