|Subject||IT Project Management|
|Topic||week 10 project|
|Sources / references||at least 3 within the last 5 years|
Description / paper instructions
This order is related to order number 0426691995. You will wrap up the informatics project by completing a business case proposal, which includes all of the analyses from order #0426691995, a feasibility assessment, and recommendations for the project.
Address the following:
Complete all sections (Executive Summary, Business Case, & Conclusion & Recommendations) based on the instructions in the documents.
This section should be completed after you have entered the information for the rest of the report. This is the first information that members of the senior management will read, and if this is laid out well, they will read the rest of your report. If not, they will nix the business case project before it ever gets off the ground. Summarize each of the primary sections in this document concisely by pointing out the highlights of each section. Write a brief paragraph and use bullets for important points. If possible, keep this section to one page.
Business Case Problem or Opportunity
This section will be used to present the reason for initiating a business case project or task. Here, you will explain why the proposed business case is being undertaken, such as because something is broken, customer satisfaction is low, profits are not what they should be, or employees are not performing. Whatever the reason, a strong business case will begin with a thorough understanding of the issues facing the organization and your conclusions about what is wrong, broken, or is underperforming. In this section, you should present a description of the problem or opportunity and provide any background information that you have found during your literature review of the problem or opportunity. If a theory or model has been used for similar situations, discuss the appropriateness of using that for your business case.
State the goal of your project and describe the deliverables that this business case will produce.
A strong situational assessment will assess the current state versus the desired state and then offer a solution (the project) to close the gap between these two states. In this section, describe the process you used to complete your gap analysis and the results that justify the need for this project. Copy and paste your gap analysis into this section. Use less text and more graphics when presenting a business case.
Organizational Readiness Assessment
Present the results of your SWOT analysis, which identifies the strengths, weaknesses, opportunities, and threats that are relevant to the implementation of your project.
This section compares the “desired state” (what you want) to the “current state” (what you have) to determine whether the project is feasible. Introduce this section by presenting information on the analyses that will be presented below. Complete the following comparative analysis using the instructions for each section. Delete the instructions for each section by including an introduction to each section, so the reader can interpret the results. You will need to include information on the scale used and the method used to calculate the results.
Cost-Benefit Analysis: Desired State and Current State
Benefits can be both qualitative and quantitative and can include process improvements, efficiencies, cost savings, revenue increases, improved customer satisfaction, improved employee morale, lower turnover, etc. Generally, in a cost-benefit analysis, you would convert all benefits and costs to dollar value to calculate your ratio. This is beyond the scope of this assignment. So, instead, you will use a norms-based scale as a method of quantifying the impact that the benefits or costs will have on the organization. You will do this using two scenarios: project implementation (desired state) or no change (current state).
Instead of assigning money value, assign an impact rating to each benefit. Ask yourself how much of a positive impact this benefit will have on the organization/department/unit that is the focus of your project and how important this benefit is to meeting the overall mission and vision of the organization.
Give a “1” rating for low benefit, a “2” rating for moderate benefit, and a “3” rating for high benefit. Total these benefits ratings and enter the sum in the Total Benefits Points row. Divide the total ratings by the count of benefits to get your average overall benefits rating. For example, if your Total Benefits Points equal 44 and you had 11 benefits listed, the average score would be “4.” You should have a minimum of five benefits.
Describe the tangible and intangible costs to the organization upon implementation of the proposed project. Consider the monetary costs of the project as well as the impact this cost will have on your organization/department/unit (e.g., operational down-time). As you did in the benefits section, rate the costs using the norms-based scale of “1”= low cost; “2”= moderate cost; and “3”= high cost. Total these costs ratings and enter the sum in the Total Costs Points row. Average the rating by dividing the total ratings by the number of costs. You should have a minimum of five costs.
Here, you will summarize the most apparent risks and issues associated with the adoption of the proposed project. Risks are defined as any event that may adversely affect the ability of the project to produce the required deliverables. Risks may be strategic, environmental, financial, operational, technical, competitive, or customer related. Issues are defined as any event that currently adversely affects the ability of the project to produce the required deliverables. Rate the likelihood of the two scenarios being successfully resolved using the scale “1”=low likelihood, “2”=moderate likelihood, and “3”=high likelihood. Identify at least three risks and three issues.
Deliverables Feasibility Analysis
Identify the deliverables that will be produced by this project. Deliverables are products or outcomes that can be physically observed or quantitatively measured; for example, “patient satisfaction is increased to 95%” or “staff efficiency is improved to 75%.” Identify at least three deliverables that are anticipated with the successful implementation of your project. Consider how feasible it is that the deliverable will be realized by scoring each deliverable on a scale from “1”=low feasibility, “2”=moderate feasibility, and “3”=high feasibility. Total and average the scores for both scenarios.
Enter the total scores here for each analysis performed. If the desired state scores higher than current state, implementation of the project is justified. If not, careful consideration should be given to the fact that the project is not feasible at this time.
Conclusions and Recommendations
Wrap up the report by presenting your recommendations and emphasizing the importance of the deliverables your business case will produce. Discuss the feasibility of your recommendation and restate the advantages, disadvantages, and consequences of implementing or not implementing the business case.