Need for change in a company assignment
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Need for change in a company assignment
Running head: Memo
6
Memo
Memo
Student’s name
Name of institution
Date
MEMORANDUM
To: The Pegasus Head Department
From: Internal consultant,
Date: October 27, 2021
Subject: Reorganization.
I am writing as the organization’s internal consultant, working in the Human Resource Management, to inform you about the reorganization plans in the company and request for assistance in Pegasus reorganization process. Pegasus has had a huge growth and development over the past several years but as the organization continues to develop, we must make sure that assisting Pegasus to stay effective as well as efficient in the current competitive market is the main objective for all the staff members including the Human Resource Department team. However, the main goal for every member in this organization is to continuously support Pegasus to become a proficient and operative in the modest marketplace today. The company’s culture have always led to holding its employees and has always made each employees to feel accountable for organization’s projects. As the result, all staff members work towards the well-being of the company.
Subsequently, due to recent occasions of communication deficiency among staff members from different departments and poor performance due to project mistakes resulting to redoing the projects, there have been a huge increase in cost and time consumed on a work. In addition, lack of communication skills have led to ineffective leadership in various projects. Thus change is needed in Pegasus for effective communication and leadership skills.
Need for change
The company various members such as engineers, scientists, model-makers, designers and administration staff. However, this is a large group that is comprised of skilled individuals that do not communicate with each other, except while passing projects. Therefore, they require an effective communication line among then. In the past years, the organization have been going and doing well, but recently things have taken a huge turn of things due to various reasons. Communication has become one of the biggest challenging within Pegasus. Poor communication among the employees can limit Pegasus ability to optimize performance, therefore there is a need for change. Many employees have complained and feared that Pegasus is disintegrating and crumbling due to communication problems. For instance, since each department has its own subculture language, it had led to problems such as project mistakes taking a long time to be completed. Recently, there have been uncomfortable talks among the employees about resigning work, which is a bad show for the company. Since communication has become a major problem that is letting us behind, developing change initiatives and implementing them will help in resolving this issue.
When there is a lack or poor communication in the organization, it can is overwhelming to stay on complains of the corporate and other issues at workplace (Hartle, S., 2021). Therefore, having changing that will bring effective communication within the organization will be necessary for Pegasus growth and success. It will also ensure transparency among the staff, develop an effective team, help in employee’s management, create and maintain positive relationships as well as facilitate innovation.
Steps to facilitate change process
The team has developed several strategies, culture changes needs, services and materials in communication development. For example, services that are needed include communication training programs and material needed include new communication devices within the organization’s departments. However, since the current communication has been a huge problem in the company, therefore, reconstruction will be with reduction in force (RIF).
Steps
The staff members have never experienced change before, therefore taking them through change might be a hard task. However, the first step that my team will take in facilitating change and assisting the staff to accept and push the change within the organization is stating the change and explaining why it is needed. This will be achieved through clear articulation of what communication change is all about, the need for it, its importance and positive outcome of this change. This will help the staff to understand the need for change. Secondly, listening to staff member’s feedbacks throughout the process of change and acknowledge them. This can be done in the beginning, middle and at the end of the change process. This will help maintaining alignment (Radovic M.M., & Salamzadeh, A. 2018).
Thirdly, defining the role of each member in the change process. Since Pegasus as different departments, each department will have roles in driving the change so as to set milestones, establish communication rhythm and schedule regular check-in. Fourthly, providing trainings. A training will be provided for both on individual level and as a team. This will help establish communication standards consistency so the staff members understands need for communication among all the company’s staff members and how to communicate with the co-workers in variety of situation. In addition, through this training, employees will gain strong communication skills that will be beneficial on organizational basis such as leadership and on individual level (Lain, A. M., 2021).
Finally, placing a reward for acceptance. Majority of staff will take the change well since they all agree on the need for communication change, thus they will proactively aid in change accept. While, other members might be slow in adopting this change. As such, the team has decided to plan in organization reward for best the staff, who will make an effort and time to embrace this change. Well, change is said to be inevitable, therefore this are the right steps to facilitate change with less pain since it is the first time, also they will assist in increasing change speed as well as maintain morals high during change process.
Head department involvement
We require you to lead this change initiative for a successful change process. However, you will be involved in general communication through building the awareness for the need of changes together with my team. Well, my change team will provide the essential details but with your help to deliver the message to the staff members, the change process will be easier. Your reinforcement to maintain the change and the desire influence towards supporting and participating the change among the staff members will be required. In addition, your help towards providing materials needed for this change process and training, which is required for communication and leadership.
In conclusion, this change initiative will assist Pegasus to run efficiently. Moreover, clear communication strategies and right tool are essential for company’s development.
Thank you,
Internal consultant.
Reference
Hartle, S., Facchinetti, R., & Franceschi, V. (2021). Teaching communication strategies for the workplace: a multimodal framework. Multimodal Communication.
Lain, A. M. (2021). Facilitating Organizational Change with Knowledge Management. In Handbook of Research on Organizational Culture Strategies for Effective Knowledge Management and Performance (pp. 194-216). IGI Global. https://www.igi-global.com/book/handbook-research-organizational-culture-strategies/263388
Radovic M.M., & Salamzadeh, A. (2018). The importance of communication in business management. In Radovic Markovic, M., & Salamzadeh, A. (2018). The Importance of Communication in Business Management, The 7th International Scientific Conference on Employment, Education and Entrepreneurship, Belgrade, Serbia.